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How to prevent your email from being hacked

I rely heavily on my email account being safe and secure. If someone got access to my account it would be like having a stranger in my bedroom. So, I sleep with my password under my pillow and take all other reasonable precautions.

Fortunately, for us Google Apps users, there’s a simple fix that will insure your email is safe and secure, even if someone grabbed the password from under the pillow.

Watch the video below and learn how to sleep better at night:

 

Prevent your email account from being hacked
Prevent your email account from being hacked even if someone gets hold of your password!

Takeaway5

Takeaway 1-5: watch the video.

 

Easy & free conferencing

Recently, I had to meet online with a small team to review some changes to a website we are launching (true story). We needed the host to share his screen and we needed audio. Simple, right? It’s 2013 after all.

On previous calls we had vacillated between Skype and Google Hangouts with no luck- both failing to provide seamless video and audio support- so this time we tried Teamviewer. However, Teamviewer also failed us as a solution. We finally settled on screen sharing with Teamviewer and audio support via a free teleconference service. 

So I went searching for a better solution and found one: The #1 Cloud Video Conferencing Experience called Zoom.us.

Zoom.us really does excel when it comes to quality, features and pricing.

A free account offers many features like; Up to 25 participants per meeting, MP4 recording and playback, Google and Facebook IM, Instant or scheduled meetings, iPad/iPhone screen sharing and a bunch more! Hosting and joining meetings can be done with a couple of clicks. The video and audio quality are great and you can’t get cheaper than free.

So, we recommend you check out Zoom.us before your next audio-video-global-screen-sharing- conference.

Finally, If you can recommend other conferencing/meeting tools (like join.me) please comment below, we’d love to hear about your experiences.

Takeaway5

  1. Get frustrated with all the hype about Skype, Google Hangouts and other tools.
  2. Visit zoom.us and sign up for a free account.
  3. Host (or join) meetings easily, from your computer or mobile devise.
  4. Enjoy your new found ease of communication.
  5. That’s 5.

 

Put the internet to work for you

That’s what ifttt (try say that backwards, 100 times) promises to do for you. ifttt allows you to create multiple If This Then That scenarios. For example if I get an email from my favorite customer with the subject line: I want to order 10,000 of those new widgets then send me an sms (example below).

With 64 channels (each Channel has its own Triggers and Actions) and counting, the possibilities are vast. Some definitions to help you get started:

TriggersThe this part of a Recipe is a Trigger. Some example Triggers are “The weather in Texas is below 40 today” or “My largest customer checked in on Foursquare.”

ActionsThe that part of a Recipe is an Action. Some example Actions are “send me a text message” or “Make an entry on Google Docs.”

IngredientsPieces of data from a Trigger are called Ingredients. For example, the Ingredients of an Email Trigger could be: subject, body, attachment, received date, and the sender’s address.

Put all that together and you have a delicious ifttt recipe.

Takeaway5

  1. Sign up for ifttt for free.
  2. Choose the channels (Facebook, sms, gmail etc) you want to activate.
  3. Create a recipe and wait for the trigger.
  4. Search other peoples recipes for ideas.
  5. Refer your friends.

I wonder if my email was even opened?

Ignorance is bliss.

Not knowing whether that all important, life altering, mind blowing email that you just sent to the CEO with your new creative was read, deleted or lost in the mail, gives you a sense of uncertain certainty.

But what if there were an App that could tell you if the email was opened? What if that App could tell you what time it was opened, the ip address it was opened from, whether any links in the email were clicked and update you every time it was opened again?

Rightinbox does all that and more!

Email tracking

 

Rightinbox is the postal delivery receipt for email. It kills the guess work- now you’ll know for sure that the CEO who you proposed your million dollar idea to, opened the email, clicked the link and is going to give you a big fat bonus.

Next up; an App that will tell you what your boss is thinking when your email is opened….

Takeaway5

  • Click here to install Rightinbox
  • Once installed, click Track when you send an email.
  • Always be in the know about when/if your emails are opened and clicked.
  • Feel a little like the NSA.
  • That’s it.

 

The best way to communicate visually online

A picture is worth a thousand words, right?

That’s because a visual image can instantly communicate key aspects of a mind map, org chart, wireframe, process flow, or any other vital business diagram. But chances are, your business doesn’t have a flexible, collaborative diagramming solution.

That’s where Lucidchart comes in.

Lucidchart allows you to create diagrams for standard and niche use cases with any device, on any operating system, from any location. They have some powerful collaboration features that allow an unlimited number of collaborators to work simultaneously on a document; plus, the interface is incredibly easy to use.

If you (or your boss) is a diehard Visio fan, you’ll love their Visio compatibility. It allows you to import VDX and VSD files and export Lucidchart filex to VDX format. You can now work seamlessly with Visio users and quickly migrate your old docs to the cloud. Lucidchart also supports Visio stencil and shape library import, which means that you’ll always have the shapes you need, no matter how funky they are.

Another awesome feature they have is built-in Google Image Search. Use GIS and the graphics panel to transform drab diagrams into colorful, dynamic creations!

Next time you have a genius idea, set aside the pen and paper and fire up your laptop (or smartphone, or tablet, or…you get the idea) to try Lucidchart.

TakeAway5:
1) Sign up for a free trial at lucidchart.com
2) Start dragging shapes and dropping them into the editor
3) Invite friends or coworker to collaborate on your doc for free
4) View and touch up your docs from anywhere in the world
5) Tell your boss about Lucidchart’s incredible security and affordable team deals. You’ll never be lonely again!